6
Integrate Operations and Accounting/ERP
Seamless, Electronic Data Transfer
A software platform for estimating and operations doesn't replace financial
accounting or ERP systems – it complements them.
Software for estimating should transfer bid data and phase codes directly
for budgeting and planning purposes. Likewise, the electronic field logs
and field tracking software should transfer data on production, materials
and labor for accounting, billing, payroll and other financial workflows.
In both cases, the ideal is to enter data once in an electronic format
and have it travel seamlessly. By eliminating the need to re-key data,
contractors can save time and cut administrative personnel
costs (or free people up to do more productive tasks).
More importantly, eliminating manual data entry increases
data integrity by reducing opportunities for errors.
Managing Labor Costs
Two Scenarios:
TYPICAL WORKFLOW
DIGITAL WORKFLOW
Fill out paper
time cards
Enter time on
electronic field log
Verify and
submit daily
Direct export to
payroll system
Collect time
cards weekly
Drive cards to
the office
Re-key hours into
payroll system
5
• Errors in interpreting
paper time cards
• Added cost for
redundant data entry
• Executives see labor
expenses 2 weeks later
• Accurate, validated data
on electronic time cards
• Verify and submit daily
• Direct export to
payroll system
• Executives see labor
expenses daily
FINANCIAL
SYSTEM/ERP
ESTIMATING
• Bid Costs
• Phase Codes
FIELD
TRACKING
• Labor
• Productivity
• Equipment
